Bylaws/Meeting Minutes

Meeting Minutes

Meeting: KPTA General Meeting
Date: Tuesday, February 6, 2024
Time: 6:00 PM
Location: KDES cafeteria

Attendees:

17 people in attendance, including President Noah Beckman, Vice President Shari McMahon, Treasurer Franklin Torres, Ex Officio Anna Ramach, Parent Representatives Kitty Monahan-Sewell & Brandi TenEyck-Martell, Staff and Teacher Representatives Amy Aillon & Paulo Martell, Liaison Jenelle Thomas, and Michel Dazé & Tara Miles.

President's Report (Noah Beckman):

Noah welcomed everyone to the meeting and provided updates for the year 2024.

Mentioned upcoming elections for the positions of Vice President and Secretary.

Noted the appointment of new legal representatives for a specific case, with two replacements.

Highlighted the inclusion of an individual on a no-hire list.

Vice President's Report (Shari McMahon):

Discussed the ongoing fundraising of the bonfire online store.

Mentioned the distribution of Krispy Kreme digital codes.

Requested volunteers to chair upcoming events.

Secretary's Report (Shari McMahon presenting for Genie Gertz):

No significant updates were provided, but Shari assured that meeting minutes would be regularly updated on the website following each meeting.

Treasurer's Report (Franklin Torres):

Noted a slight decrease in profits, amounting to less than $90.

Reported an increase in funds from fundraisers, approximately $20-30, to be confirmed in the detailed report.

Confirmed a total balance of $15,027.88.

Highlighted the opening of access to PayPal, contributing an additional $500 to the bank balance.

Parents Representative Report (Kitty Monahan-Sewell, Brandi TenEyck-Martell, and Reut Beckman):

Announced the Winter Love Dance scheduled for February 17th from 5:30 PM to 9:00 PM.

Mentioned ongoing weekly meetings to develop agendas for future events.

Urged attendees to RSVP promptly.

Teacher's Representative Report (Amy Aillon):

Solicited donations for the upcoming Scholastic Book Fair.

Requested volunteers for various tasks related to the fair.

The proposition of adopting Amazon wish lists instead of traditional supply lists is already set up and awaiting teacher contributions.

Ex Officio's Report (Anna Ramach):

Provided updates on building renovations, including completed door installations and ongoing work on automatic doors and door flashers.

Informed attendees about the testing phase for new bus tracking applications.

Introduced PickUp Patrol, a new dismissal procedure under trial, and discussed plans for its implementation.

Mentioned ongoing efforts to streamline visitor management using Visitu, with details on QR code badges for frequent visitors.

Liaison's Report (Jenelle Thomas):

Briefly mentioned excitement for the Winter Love Dance and encouraged participation.

Announced an upcoming workshop on deaf sexuality education for March 12th for MSSD and Kendall parents.

Details about academic events planned by Randee and Heidi will be announced soon.

Noted ongoing Black History Month activities at KDES and MSSD.

Proposals:

Proposal #1 - Amy Aillon presenting for Carrie Robarge - Proposal for KPTA to sponsor the Scholastic Book Fair 2024. Adrian Bruce seconded the proposal. The proposal passed. Tara Holcomb proposed an amendment to add a specific donation amount of $200. Chris Sewell seconded the amendment. The proposal to sponsor the Scholastic Book Fair 2024 with a $200 donation budget was unanimously approved.

Proposal #2 - Chris Sewell proposed investing in a hot box warmer for KPTA's meetings/events to keep food warm, which costs between $300-500. Tara Holcomb seconded the proposal. After discussion, the proposal passed with unanimous consent.

Proposal #3 - Chris Sewell proposed a formal review of ASP. Harish Ramroop seconded the proposal. Anna Ramach proposed an amendment to change the wording from "KILT" to "KILT rep" and to include specific individuals such as the Athletic department, Michel Dazé, Paul Wood, and Stephen Farias. Abi Ramroop seconded this amendment. Tara Holcomb proposed another amendment to set a deadline or start date, with an end goal for this proposal (e.g., Committee to be set up by March 1st). Franklin Torres seconded this amendment. All were in favor, and both amendments and the proposal itself passed.

Adjournment:
The meeting was adjourned at 7:34 PM.

Next Meeting: April 11, 2024, at 5:30 PM

Minutes Prepared By: Shari McMahon, Vice President